SHHA Executive Committee Charter
Version 4, 10-06-06
The Executive Committee (EC) is a Standing Committee in the SHHA. It has full
authority to act for the Board between regularly scheduled Board meetings,
conducting such routine business as it may deem necessary including
contracting for outside legal counsel. At each Board Meeting, it must
report all actions taken. All decisions are made by a majority vote of a
quorum.
Members of the EC include the President, Vice President,
Treasurer, Secretary, and the Chairmen of the Covenant Support Committee and
Architectural Control Committee. The President may appoint additional
members to the EC, either temporarily or for the duration
of the current Board term. Other Board members are always welcome to attend
in a nonvoting capacity.
The President or a
majority of EC members may call for EC meetings. The President normally presides at
all meetings, but may designate another EC member (normally the Vice
President) to preside should he be unable to attend.
The EC shall be responsible for providing “vision” and “guidance” to Board
of Directors, and shall periodically review whether goals set for the SHHA
are being met.
The EC
shall make recommendations for committee membership to be approved
by the
BOD.
The EC
shall have the final editorial rights to SHHA publications.
Top of Page
SHHA Finance Charter
Board
approved 11-8-06
The Finance
Committee is a standing committee of the SHHA Board of Directors. The
Finance Committee is responsible for the oversight of all SHHA financial
matters. SHHA’s financial year is January 1 to December 31. The committee
reviews and makes recommendations to the Board regarding financial matters
of the Association. The Finance Committee shall consist of the SHHA Board
Treasurer and no fewer then 2 additional Board members.
The responsibilities
are listed below.
-
The Finance Committee has
fiduciary responsibility over financial matters for SHHA.
-
Prepare and execute Annual
Budget to be approved by the Board.
-
Maintain the financial records of
SHHA in accordance with FASB standard accounting practices.
-
Provide regular financial reports
to the SHHA Board.
-
Perform other duties as assigned.
-
Assist in an annual audit of SHHA
books.
-
The Finance Committee will review
and approve actions of the Treasurer with respect to financial matters of the
Association.
Top of Page
SHHA Covenant Support Committee (CSC)
Revised 11-28-06
The Declarations of Restrictions
(Covenants) for all of the Units of Sandia Heights are legally binding
documents on all property owners, homeowners, lessees, and renters of those
Units.
The Covenant Support Committee
(CSC), a standing committee of the Sandia Heights Homeowners Association
(SHHA) Board of Directors (BOD), is assigned the responsibility for
protecting the openness, the harmonious attractiveness, the beauty, the
cleanliness, the security, and the property values for which Sandia Heights
is recognized. To accomplish these objectives, the CSC is charged with
assuring the ongoing adherence to, and the enforcement of, the various
covenants and the correction of violations.
The CSC will pursue an ongoing
agenda of education for Sandia Heights residents concerning the functioning
of the committee in achieving these objectives.
The CSC works with homeowners, and
if required, with the local Bernalillo County Governmental organizations in
order to achieve and maintain these features. The CSC will also work
closely with all other committees of the Sandia Heights Homeowners
Association, but primarily with the Architectural Control Committee, the
Traffic and Safety Committee, and the Parks and New Development Committees.
The CSC will always strive to
achieve amicable resolution of all violations. However, in those instances
where that resolution is not forthcoming, legal action may be suggested to
the SHHA Board of Directors.
The CSC is responsible for the
ongoing review of existing covenants, with the goals of;
-
Consolidation into as few sets as
possible, while still recognizing the unique requirements for each type of
housing in various Units.
-
Working with the residents of all
Units to upgrade the covenants when necessary to correct/revise any
ambiguous or obsolete provisions, or to add provisions which address new
situations which are not covered, and
-
Assuring all residents that the
covenants are established for preserving the beauty and property values
within Sandia Heights.
Top
of Page
SHHA Communications and Publications Committee
Charter
Revised and
board approved 5-9-07
The Communications and Publications Committee
(C&PC) consists of 3-5 Board Members. It has the responsibility for the
general communications between SHHA and our residents. Specific
responsibilities are outlined in the attached Operating Manual and Include:
-
Publishing a newsletter a minimum of 6 times per year.
-
Assuring that the website remains up to date.
-
Assisting with the office computers and communications
devices.
-
Publishing the Annual Membership Directory including
residents' guide.
-
Assisting with other communications as may be needed.
The C&PC works extensively
with our office staff and outside consultants to fulfill these functions.
Top
of Page
Sandia Heights Homeowners
Association
Community Service and
Membership Committee Charter
Revised and board approved
9-12-07
The
Community Service and Membership Committee (CS&MC) is a standing committee
of the Sandia Heights Homeowners Association (SHHA). It shall consist of a
minimum of three (3) SHHA Board of Directors members, excluding ex officio
members. It shall work to strengthen member benefits and to present
Association social events that will encourage membership in the SHHA.
Membership Services
1.
Devise, recommend, and
implement initiatives to increase membership in the SHHA.
2.
Introduce measures to create
additional benefits and incentives for homeowners to join the Association.
3.
Work to achieve 100 percent
membership in the SHHA.
4.
Monitor SHHA Membership rolls
and report membership statistics to the
SHHA Board of Directors.
Community Services
Services shall include the following:
1.
The SHHA Office services that
are currently provided to members and any other such services as may be
proposed by the Committee from time to time in the future.
2.
SHHA sponsored social events
designed to help create a sense of community in Sandia
Heights. The Committee shall recommend additions and deletions from the Board of
Director’s approved list of SHHA Sponsored events as may be appropriate from
time to time.
3.
Community projects that will
improve the quality of life and instill a sense of pride of ownership for
Sandia Heights residents.
4.
Steps to raise awareness of,
and stimulate interest in, non SHHA-sponsored community activities in Sandia
Heights.
5.
Recommend, create, conduct and
assess the need for town meetings, GRIT/website communications and
questionnaires, and other efforts as needed to keep the SHHA in touch with
its members’ needs, suggestions and opinions.
Top of Page
Parks & Safety Committee Charter
Revised and board approved 11-4-07
The Parks & Safety
Committee (P&S) is charged with protecting and improving the parks and
safety of our surroundings in the Sandia Heights neighborhood. The P&S
Committee works with homeowners and with local government to enhance
neighborhood safety, monitor parks issues, and preserve our natural
environment. The committee fosters communication between the county and
residents to this end. The committee also plays a role in educating
residents about traffic, safety, and environmental issues.
Only members of the SHHA
Board may vote on the P&S Committee.
Sandia Heights is unlike
most neighborhoods. Our surroundings are dominated by native vegetation and
wildlife. Our roads are shared by pedestrians, bicyclists, automobiles (and
even skaters and skateboarders). The streets are narrow and curvy, and have
speed limits that are lower than many residents wish to drive. These issues
put special demands on the committee to help keep our residents and
environment safe.
Other duties of the Parks
and Safety Committee include the following:
-
Oversee park-related
issues such as development, maintenance and improvements.
-
Work with the county to
coordinate a “courtesy mowing project” to keep the edge of the road
trimmed for safe driver and pedestrian visibility.
-
Educate homeowners and
encourage them to follow our traffic laws.
-
Remain vigilant and
aware of possible issues to our traffic, safety, and environment—both
human and natural—and work with appropriate agencies to resolve or
minimize them.
-
Work with ACC to follow
commercial and residential development in the immediate area and make
recommendations to the SHHA Board and appropriate legislators and
governmental bodies.
-
Work with ACC to follow
legislation and proposed zoning changes as they may relate to Sandia
Heights and neighboring communities.
Top of Page
Sandia Heights Homeowners Association
Architectural Control Committee Charter
Revised August 3, 2006, Board approved 9-10-08
The
Architectural Control Committee (ACC) was established under the terms of the
various unit covenants of the Sandia Heights North and South subdivisions.
The ACC exercises its authority under the terms granted therein. The ACC
also serves as one of the standing committees of the Sandia Heights
Homeowners Association (SHHA) and operates in accordance with the SHHA
bylaws. The SHHA provides all of the funding
for ACC operations and the decision to commit the resources necessary to
take legal action to enforce an action of the ACC rests with the SHHA Board
of Directors, or its representatives, upon advice from the ACC.
The responsibilities and authority
of the ACC are set forth in the various unit covenants. The following is a
synopsis:
Property owners are required to
apply to the ACC, prior to the start of work, for approval of all plans for
construction, other maintenance-type projects,
and landscaping, which will change or
affect the external appearance of their
property. The ACC shall review all such applications submitted to it to
assure that the proposed projects are in compliance with the covenants, and
then shall approve or disapprove them accordingly. The ACC shall exercise
due diligence in processing applications and strive to render a timely
decision within 30 days of receipt of completed applications.
Approved projects shall be monitored
by the ACC until construction is completed to assure that they are built as
approved and in compliance with the covenants.
The ACC shall act at all times to
ensure that the natural landscape, and homeowners’ visual access to it, are
minimally impacted by property development, and that the resulting
construction is in harmony with its natural surroundings and residences in
the immediate area.
The
ACC shall be the sole and final judge of whether submitted
projects are in compliance with the specific provisions, as well as
with the spirit and intent, of the covenants. Decisions of the ACC shall be
final and not subject to review. The ACC shall from time to time publish and
update Design Guidelines to clarify covenant compliance issues, describe the
committee’s policies and decision-making processes, and provide guidance
which will assist the property owner in the preparation and presentation of
projects that are in compliance with the covenants.
The ACC shall also publish and
update, as required, guidelines for the granting of variances. Variances
shall be granted only where they are required in order for the owner to
achieve parity with other owners in the immediate area. Variances shall
provide relief in ways that achieve this goal with minimal variance from
covenant requirements. The ACC shall also submit, for publication in the
association newsletter, a summary of all actions taken by it on applications
since the last issue of the newsletter. A status log of all active projects
under ACC management shall also be published on the association website.
The ACC shall establish a fee
schedule and collect fees for the review of applications and the monitoring
of construction.
The ACC shall consist of no fewer
than five members. The chairperson for the ACC must be an SHHA director. In
total, at least two members of the ACC must be SHHA directors. As stated in
the covenants, the ACC shall appoint its own members and shall determine the
voting status of each appointee. The SHHA, as the representative of the
Sandia Heights Community, may recommend to
the ACC, individuals for membership on the Committee.
As a standing committee of the SHHA,
the ACC shall:
-
Reports on its activities at the
monthly meetings of the SHHA Board of Directors.
-
Turn over all fees collected by it
to the SHHA.
-
Fully inform the SHHA Board of
Directors, or its representatives, whenever legal action is required to
enforce the decision of the ACC, including the issues involved, and the
ACC's decision process findings.
-
Provide its full support to actions
taken by the SHHA to enforce the ACC's decision.
Top of Page
