COMMITTEE CHARTERS

EXECUTIVE COMMITTEE
 

FINANCE COMMITTEE

COVENANT SUPPORT (CSC)

COMMUNICATIONS & PUBLICATIONS

COMMUNITY SERVICE AND MEMBERSHIP

PARKS AND SAFETY

 

ARCHITECTURAL CONTROL COMMITTEE (ACC)

BYLAWS

 

 

SHHA Executive Committee Charter

Version 4, 10-06-06

 

The Executive Committee (EC) is a Standing Committee in the SHHA. It has full authority to act for the Board between regularly scheduled Board meetings, conducting such routine business as it may deem necessary including contracting for outside legal counsel.  At each Board Meeting, it must report all actions taken.  All decisions are made by a majority vote of a quorum.

 

Members of the EC include the President, Vice President, Treasurer, Secretary, and the Chairmen of the Covenant Support Committee and Architectural Control Committee. The President may appoint additional members to the EC, either temporarily or for the duration of the current Board term. Other Board members are always welcome to attend in a nonvoting capacity.

 

The President or a majority of EC members may call for EC meetings. The President normally presides at all meetings, but may designate another EC member (normally the Vice President) to preside should he be unable to attend. 

 

The EC shall be responsible for providing “vision” and “guidance” to Board of Directors, and shall periodically review whether goals set for the SHHA are being met.

 

The EC shall make recommendations for committee membership to be approved

by the BOD.

 

The EC shall have the final editorial rights to SHHA publications.

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SHHA Finance Charter
Board approved 11-8-06
 

The Finance Committee is a standing committee of the SHHA Board of Directors. The Finance Committee is responsible for the oversight of all SHHA financial matters. SHHA’s financial year is January 1 to December 31. The committee reviews and makes recommendations to the Board regarding financial matters of the Association. The Finance Committee shall consist of the SHHA Board Treasurer and no fewer then 2 additional Board members.
 

The responsibilities are listed below.

1. The Finance Committee has fiduciary responsibility over financial matters for SHHA.

2. Prepare and execute Annual Budget to be approved by the Board.

3. Maintain the financial records of SHHA in accordance with FASB standard accounting practices.

4. Provide regular financial reports to the SHHA Board.

5. Perform other duties as assigned.

6. Assist in an annual audit of SHHA books.

7. The Finance Committee will review and approve actions of the Treasurer with respect to financial matters of the Association.

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SHHA Covenant Support Committee (CSC)

Revised 11-28-06

 

The Declarations of Restrictions (Covenants) for all of the Units of Sandia Heights are legally binding documents on all property owners, homeowners, lessees, and renters of those Units.

 

The Covenant Support Committee (CSC), a standing committee of the Sandia Heights Homeowners Association (SHHA) Board of Directors (BOD), is assigned the responsibility for protecting the openness, the harmonious attractiveness, the beauty, the cleanliness, the security, and the property values for which Sandia Heights is recognized.  To accomplish these objectives, the CSC is charged with assuring the ongoing adherence to, and the enforcement of, the various covenants and the correction of violations.

 

The CSC will pursue an ongoing agenda of education for Sandia Heights residents concerning the functioning of the committee in achieving these objectives.

 

The CSC works with homeowners, and if required, with the local Bernalillo County Governmental organizations in order to achieve and maintain these features.  The CSC will also work closely with all other committees of the Sandia Heights Homeowners Association, but primarily with the Architectural Control Committee, the Traffic and Safety Committee, and the Parks and New Development Committees.

 

The CSC will always strive to achieve amicable resolution of all violations.  However, in those instances where that resolution is not forthcoming, legal action may be suggested to the SHHA Board of Directors.

 

The CSC is responsible for the ongoing review of existing covenants, with the goals of;

1. Consolidation into as few sets as possible, while still recognizing the unique requirements for each type of housing in various Units.

2. Working with the residents of all Units to upgrade the covenants when necessary to correct/revise any ambiguous or obsolete provisions, or to add provisions which address new situations which are not covered, and

3. Assuring all residents that the covenants are established for preserving the beauty and property values within Sandia Heights.

         

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SHHA Communications and Publications Committee Charter

Revised and board approved 5-9-07

 

The Communications and Publications Committee (C&PC) consists of 3-5 Board Members. It has the responsibility for the general communications between SHHA and our residents. Specific responsibilities are outlined in the attached Operating Manual and Include:

• Publishing a newsletter a minimum of 6 times per year.

• Assuring that the website remains up to date.

• Assisting with the office computers and communications devices.

• Publishing the Annual Membership Directory including residents' guide.

• Assisting with other communications as may be needed.

The C&PC works extensively with our office staff and outside consultants to fulfill these functions.

 

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 Sandia Heights Homeowners Association

Community Service and Membership Committee Charter

Revised and board approved 9-12-07 

 

The Community Service and Membership Committee (CS&MC) is a standing committee of the Sandia Heights Homeowners Association (SHHA).  It shall consist of a minimum of three (3) SHHA Board of Directors members, excluding ex officio members.  It shall work to strengthen member benefits and to present Association social events that will encourage membership in the SHHA.   

 

Membership Services 

1.   Devise, recommend, and implement initiatives to increase membership in the SHHA.

2.   Introduce measures to create additional benefits and incentives for homeowners to join the Association.

3.   Work to achieve 100 percent membership in the SHHA.

4.   Monitor SHHA Membership rolls and report membership statistics to the   
     SHHA Board of Directors.

 

Community Services  

Services shall include the following:

1.   The SHHA Office services that are currently provided to members and any other such services as may be proposed by the Committee from time to time in the future. 

2.   SHHA sponsored social events designed to help create a sense of community in Sandia Heights. The Committee shall recommend additions and deletions from the Board of Director’s approved list of SHHA Sponsored events as may be appropriate from time to time.

3.   Community projects that will improve the quality of life and instill a sense of pride of ownership for Sandia Heights residents. 

4.   Steps to raise awareness of, and stimulate interest in, non SHHA-sponsored community activities in Sandia Heights. 

5.   Recommend, create, conduct and assess the need for town meetings, GRIT/website communications and questionnaires, and other efforts as needed to keep the SHHA in touch with its members’ needs, suggestions and opinions.

 

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Parks & Safety Committee Charter

Revised and board approved 11-4-07

 

The Parks & Safety Committee (P&S) is charged with protecting and improving the parks and safety of our surroundings in the Sandia Heights neighborhood.  The P&S Committee works with homeowners and with local government to enhance neighborhood safety, monitor parks issues, and preserve our natural environment.  The committee fosters communication between the county and residents to this end.  The committee also plays a role in educating residents about traffic, safety, and environmental issues.

 

Only members of the SHHA Board may vote on the P&S Committee.

 

Sandia Heights is unlike most neighborhoods.  Our surroundings are dominated by native vegetation and wildlife.  Our roads are shared by pedestrians, bicyclists, automobiles (and even skaters and skateboarders).  The streets are narrow and curvy, and have speed limits that are lower than many residents wish to drive.  These issues put special demands on the committee to help keep our residents and environment safe. 

 

Other duties of the Parks and Safety Committee include the following:

1. Oversee park-related issues such as development, maintenance and    improvements.

2. Work with the county to coordinate a “courtesy mowing project” to keep the edge of the road trimmed for safe driver and pedestrian visibility.

3. Educate homeowners and encourage them to follow our traffic laws.

4. Remain vigilant and aware of possible issues to our traffic, safety, and environment—both human and natural—and work with appropriate agencies to resolve or minimize them.

5. Work with ACC to follow commercial and residential development in the immediate area and make recommendations to the SHHA Board and appropriate legislators and governmental bodies.

6. Work with ACC to follow legislation and proposed zoning changes as they may relate to Sandia Heights and neighboring communities.

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Sandia Heights Homeowners Association

Architectural Control Committee Charter

Revised August 3, 2006, Board approved 9-10-08

 

The Architectural Control Committee (ACC) was established under the terms of the various unit covenants of the Sandia Heights North and South subdivisions.  The ACC exercises its authority under the terms granted therein. The ACC also serves as one of the standing committees of the Sandia Heights Homeowners Association (SHHA) and operates in accordance with the SHHA bylaws. The SHHA provides all of the funding for ACC operations and the decision to commit the resources necessary to take legal action to enforce an action of the ACC rests with the SHHA Board of Directors, or its representatives, upon advice from the ACC.   

 

The responsibilities and authority of the ACC are set forth in the various unit covenants. The following is a synopsis:

 

Property owners are required to apply to the ACC, prior to the start of work, for approval of all plans for construction, other maintenance-type projects, and landscaping, which will change or affect the external appearance of their property. The ACC shall review all such applications submitted to it to assure that the proposed projects are in compliance with the covenants, and then shall approve or disapprove them accordingly. The ACC shall exercise due diligence in processing applications and strive to render a timely decision within 30 days of receipt of completed applications. 

 

Approved projects shall be monitored by the ACC until construction is completed to assure that they are built as approved and in compliance with the covenants. 

 

The ACC shall act at all times to ensure that the natural landscape, and homeowners’ visual access to it, are minimally impacted by property development, and that the resulting construction is in harmony with its natural surroundings and residences in the immediate area.       

 

The ACC shall be the sole and final judge of whether submitted projects are in compliance with the specific provisions, as well as with the spirit and intent, of the covenants. Decisions of the ACC shall be final and not subject to review. The ACC shall from time to time publish and update Design Guidelines to clarify covenant compliance issues, describe the committee’s policies and decision-making processes, and provide guidance which will assist the property owner in the preparation and presentation of projects that are in compliance with the covenants.

 

The ACC shall also publish and update, as required, guidelines for the granting of variances. Variances shall be granted only where they are required in order for the owner to achieve parity with other owners in the immediate area. Variances shall provide relief in ways that achieve this goal with minimal variance from covenant requirements. The ACC shall also submit, for publication in the association newsletter, a summary of all actions taken by it on applications since the last issue of the newsletter. A status log of all active projects under ACC management shall also be published on the association website.

 

The ACC shall establish a fee schedule and collect fees for the review of applications and the monitoring of construction. 

 

The ACC shall consist of no fewer than five members. The chairperson for the ACC must be an SHHA director. In total, at least two members of the ACC must be SHHA directors. As stated in the covenants, the ACC shall appoint its own members and shall determine the voting status of each appointee. The SHHA, as the representative of the Sandia Heights Community, may recommend to the ACC, individuals for membership on the Committee.

 

As a standing committee of the SHHA, the ACC shall:

• Reports on its activities at the monthly meetings of the SHHA Board of Directors.

• Turn over all fees collected by it to the SHHA.

• Fully inform the SHHA Board of Directors, or its representatives, whenever legal action is required to enforce the decision of the ACC, including the issues involved, and the ACC's decision process findings.

• Provide its full support to actions taken by the SHHA to enforce the ACC's decision.

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