Meeting Minutes 7-11-07

1. CALL TO ORDER: by Sy Caudill at Sandia Heights Homeowners Association Office 2-B San Rafael NE Albuquerque, NM.

	P	A	E		P	A	E		P	A	E
President – Sy Caudill	X			Alyson Clark			X	Kevin Koval		X
VP – Ed Tull	X			Dick Cline			X	Deborah Liebner	X
Secretary – Bill McCall	X			Frances Desonier			X	Burt O’Neil	X
Treasurer – Ed Whitten	X			Larry Desonier			X	Mona Lee Schilling	X
Kerney Bolton	X			Pete Heinstein	X			Marsha Thole	X
Gene Church	X			Jim Irving	X			Sue Tombaugh		X
Andy Anderson	X			Don Keller			X	Mike Winokur	X
								Suzanne Lowell Popejoy	X

3. MINUTES from the June Town Hall Meeting, the Town Hall Meeting and May 9^th Meeting: Distributed via email.

(1) GRIT: Sy mentioned that he would like to see a change in the format of the GRIT perhaps to condense the ACC log and get more articles in for the community. Kerney stated that he would like to continue publishing the ACC log because it has been useful and educational for the community. There was a consensus that the log should continue to be included in the GRIT. It was decided that there should be a problem of not having enough space in the Little GRIT issues in particular that additional pages should be added as necessary and that advertising could be sold to offset the additional costs. It was pointed out that the July GRIT had not been edited and had many grammatical errors in it. There was a consensus that editing of the publications should occur for grammatical errors and that content should not be changed. It was also stated that any articles or letters sent in by residents should be inserted without editing.

(2) 900 Tramway Lane Rezoning: SHHA does not object to the deferral project. However, this is still an R-2 request as I understand the process. The owners representative indicated in our town hall meeting that an amendment of the zoning request to change it to special use was under consideration. This is also reflected in the County’s notification of decision letter dated 9 march, 2007. The SHHA is adamantly opposed to the R-2 request. We have hundreds of residents that have a deep and abiding interest in the commission’s decisions. The homeowners are opposed to R-2. If the owner intends to change the request to special use, we will need the time to present the site plans to the homeowners in Sandia Heights. We respectfully request that the commission require submission of the site plans for a special use request, the change is submitted. We also request that such site plans be provided to the Sandia Heights homeowners association sufficiently in advance of a commission meeting to allow us to present the site plan to our homeowners. Don will continue to be the liaison with permission of the board.

Communications and publications take Jim Irving off and add Sy Caudill and Ed Tull (change cell phone number 5204 not 5205)

Nominating: delete Sy from the list. check to see if there is a motion to add this as a standing committee to see if its in the bylaws and needs active members.

The Parks & New Development committee will be combined with Traffic and Safety and the name will change after the committee decides what to call it. Combine the members until the next board meeting.

Traffic and safety and parks and new dev operate as a single committee from this point forward.

Community service and membership is struggling. We might want to change the focus to membership and community service. We also need to get some folks on that committee. This will be readdressed at the next board meeting. Accept committee list with changes. Show of hands APPROVED

(4) Board position Mandatory Membership: the board has never taken a position on this. A homeowner sent an email to the board stating that their attorney said that mandatory membership cannot be undertaken by SHHA. Does the board want to take a stand on this? Tramway corridor has less membership because that is a rental area. What is best for the organization, then we can get legal advice and proceed from there. Retroactive is also an issue. Let’s get a sense of the board direction and go forward. Will bring it up again at the next meeting.

(6) Proposed Unified Covenants: Think about this and either close it out or reinvigorate it. Let’s be read to discuss this at the next board meeting.

(7) New Board Orientation: New members need to set up a time to have an orientation they can email the office and then the office will set up a time with one of the officers.

b. VICE-PRESIDENT (Ed Tull): surveys were sent in and we need to address those comments made by residents.

c. SECRETARY (Bill McCall): Annual report of recognized neighborhood was mailed to the county.

(1) There is a 5 year road plan for how the roads are going to be resurfaced using State funds. The County has a system as to how they do the roads, we make suggestions but they decide. CIP to the county go in every two years we’ll do another list in 2008.

(2) Treasurer report and budget are included in the packet. We had quite a bit of legal expense this month but overall we are doing fine.

(1) Property between SHHA and the Quail Run Shopping Center has been sold to a resident of Sandia Heights, they would like offices built there to occupy 12 people in a 6,000 sq. ft. building in a 37,000 sq. ft plot. They came to the ACC for a preliminary proposal approval. ACC approves the commercial use of the property.

(2) Maestas property was purchased by Jenco and they have intention to put housing on there. We have not received any application for that.

(2) 874 Tramway lane court violator has again started his chop shop. Gene will wait to see if it happens again and if it does we will need the attorney support to finalize it.

(3) 903 Tramway lane parked vehicles not in use since September 2006 the owner was talked to. It’s at a stalemate for now. If we don’t take prudent and prompt action then if it goes to court maybe we will be shooting ourselves in the foot. Because of lack of committee members being on the committee we are not able to get to these problems quickly.

(4) Will CSC put an article in the GRIT like the ACC log. The committee will decide that issue.

e. Traffic Safety and Environment (Larry Desonier): No meeting has been held in eight months. Nothing to report. Sy will contact Larry and get this committee meeting.

(1) Professional Parliamentarian attended last meeting and gave some excellent input.

(2) Compliance with existing bylaws regarding attendance “cause shall include 4 consecutive absences from a meeting”. Two people have four consecutive absences. Letters will be sent by Sy to Kevin and Sue.

a. CSC - Grit Article to summarize "Common Area" responsibility. Open, Jim Irving.

b. CS&M – (Jul 06) – Review charter and submit for approval. Strike this until committee is formed.

c. EC - (May 06) - Address the issue of whether the association wants to take control and responsibility for the signs [see 4a(3) in May 2006 BOD minutes]. The Articles of Incorporation reference the signs. Provide input to BOD. Sandia Heights Service & EC Review Articles of Incorporation. Open

d. P&ND – (Jul 06) – Review charter and submit for approval. Open until merged.

e. P&ND – (Jul 06) – Elect a Chairperson. Notify Lena when that is done so that she can update the roster. Open until merged.

f. CSC (Apr 07) determine whether a covenants change is in order for Unit 21. Let it go as is. CLOSED

i. President: Schedule a meeting with Bett Clark on fire issues. Will contact her and invite her to a board meeting.

k. EC can help by identifying the owner of a property where a water line that was installed around Tramway Terrace Court south side down to Tennyson left a terrible mess. Please get back to the person making this complaint. Sandia Heights Services

l. ACC will follow up on an AC unit at 8232 Raintree Drive that needs screening. Rick Devers is working on this

Resident Comments: Kemit Baumgardner VP of unit 24, President is Don. Letter – Sy has it. Their unit got a snow plough to plow their area and Dick asked that they go through the SHHA next time. Kemit says there is a trash problem between Tramway and asks the SHHA to get the City/County to clean it. Sy will research this.

12. NEXT MEETING: Wednesday August 8, 7pm 2007, SHHA office Debbie will be absent, Sue will be absent, Jim will be absent,

ü Treasurer: Umbrella Liability insurance renewed August 15 (National Union Fire)

ü Office: Call Alarm Research with new President and Vice President contact information

ü Office: Send list of new board members and bylaw changes to Sandia Services

ü Secretary: Annual report of recognized neighborhood to county – they send us a form to fill out