Sandia Heights Homeowners Association
2-B San Rafael Avenue, NE
Albuquerque, NM 87122
Office: (505) 797-7793 Fax: (505) 856-8544
Email: shha@sandiahomeowners.org
Office hours: Monday thru Friday 9:00 AM - 4:00 PM
 

Sandia Heights Homeowners Association                

BOARD OF DIRECTORS MEETING

Wednesday May 9, 2007

 

1.      CALL TO ORDER: President Dick Cline called the monthly meeting of the SHHA to order at 7: 11 p.m at the SHHA office. 

 

 

P

A

E

 

P

A

E

 

P

A

E

President–Dick Cline

X

 

 

 

Sy Caudill

X

 

 

 

Deborah Liebner

X

 

 

VP–

Ed Tull

X

 

 

 

Sylvia Cline

 

X

 

 

Burt O’Neil

X

 

 

Secretary–

Bill McCall

 

X

 

Thomas Coyne

 

 

X

 

Marsha Thole

X

 

 

Treasurer-

Ed Whitten

 

 

X

Larry Desonier

X

 

 

 

Sue Tombaugh

 

X

 

 

Kerney Bolton

X

 

 

 

 

Jim Irving

X

 

 

 

 

Suzanne Lowell Popejoy

X

 

 

 

Gene Church

X

 

 

 

 

Kevin Koval

 

X

 

 

Mike Winokur

 

 

X

2.      ROLL CALL:  (P- Present; A-Absent)

 

Guest: Peter Heinstein

 

3.      MINUTES from the BOD meeting, 14 March and 11 April 2007: Distributed via email. No corrections, both approved  

 

4.      REPORTS OF OFFICERS

1)     PRESIDENT (Dick Cline):

(1)   900 Tramway Lane:

a)     AMAFCA – We have not had a chance to meet with AMAFCA & Mr. Bennett on the Flooding issue.

b)     Gene church has worked on covenants and they are available in the office.

 

(2)   Unit 21 & Centex: We have not received a reply from Centex. 

 

(3)   Futures Cell Tower: No acceptable solution has been submitted to date. 

 

(4)   Office Remodel:  Ed Tull moves:

 

MOTION: A maximum of $5000 be allocated “Office Expenses” to cover the cost of the office upgrade (flooring, new conference room chairs, painting, ceiling molding, etc.).

The motion was seconded. VOTE REQUEST: Show of hands

ADOPTED                                                                                       05-09-07-01 F

 

(5)   Arts in the Heights: Judi Foster has requested that an article be included in the GRIT. It was decided that it will be included in the community event bulletin.

 

(6)   GRIT Timing changes: We will make sure the GRIT is published after the board meetings so that the most up to date information can be included.

 

(7)   Annual Meeting: Will be held on Saturday June 2 at 10am at the Church of the Good Shepherd. An email using the SHHA database list will be sent out requesting SH residents attend the meeting as well as a bill stuffer.

 

(8)   Committee List: Duane Henden is added to the Bylaws Committee; Deborah Liebner is taken off CS&M and added to ACC. The committee list was accepted with the above changes.

 

2)     VICE-PRESIDENT (Ed Tull): 231 survey responses were received for the Covenant Support and Communications survey. The responses will be compiled.

 

3)     SECRETARY (Bill McCall-A): nothing to report

 

4)     TREASURER (Ed Whitten-E): The treasurer’s report is attached.

 

5.      REPORTS OF STANDING COMMITTEES:

a.      Architectural Control Committee (Kerney Bolton): Meeting minutes are in hand out.

(1)   Habitat 6K, (793-795 Tramway lane) have their own covenants. They took action on an application submitted to ACC and now ACC will look at it and compare it to Unit 7 covenants. 

(2)   We have a nicely worded paragraph for mandatory membership and 5 members of ACC will take a sign off paper around in their units for membership. Lena prepared a list of all the owners on those units. In those particular units we hope for 100% membership.

(3)   2B San Rafael cell tower: ACC has not seen sufficient plans to approve it. If Mr. Mhoon should proceed with the work then ACC will issue a stop work order. If the work continues to be done we will request a temporary restraining order and request SHHA support this action and the use of the SHHA attorney.

(4)   203 Spring Creek Drive installed a driveway. They submitted an application after the fact and ACC disapproved it. A request has been made to remove the driveway. No reply has been received to this request.

 

b.      Covenant Support Committee (Gene Church): The chop shop at 874 Tramway Lane Court is the hands of the SHHA attorney. Letters will be sent out letters to the owners, tenant and primary culprit. The letter will state that appropriate action will be taken to get this situation resolved. If the situation is not resolved then the attorney will file an affidavit for a request for a declaratory judgment.

 

c.      Community Service and Membership (Sylvia Cline-A): refreshments will be provided at the annual meeting.

 

d.      Communications and Publications (Burt O’Neil):  Burt made a motion to publish 12 Grits. The motion was withdrawn.

 

MOTION: To approve the revised charter for Communications & Publications.

The motion was seconded. VOTE REQUEST: Show of hands

ADOPTED                                                                                 05-09-07-02 C&PC

 

(1)   Burt highly recommends that the staff attend a Frontpage class. CNM is offering a summer course on Friday mornings. After discussion it was decided to have the staff attend the course and close the office during the class period.

 

e.      Traffic Safety and Environment (Larry Desonier): At their next meeting they will go over the survey and come up with a plan of action.

 

f.        Park and New Development Committee (Larry Desonier): No report

 

g.      Bylaws Committee (Marsha Thole): No report

 

h.      Nomination Committee (Sy Caudill): Board nominees stand as listed in the GRIT. No one has backed out!  Peter Heinstein was welcomed to the meeting. He introduced himself and stated he was attending the May board meeting because he is unable to attend the Annual Meeting.

 

6.      UNFINISHED BUSINESS:

Action Items:

a.      CSC - Grit Article to summarize "Common Area" responsibility. Open, Jim Irving.

b.      CS&M – (Jul 06) – Review charter and submit for approval. Open

c.      C&P – (Jul 06) – Review charter and submit for approval. DONE

d.      EC - (May 06) - Address the issue of whether the association wants to take control and responsibility for the signs [see 4a(3) in May 2006 BOD minutes]. The Articles of Incorporation reference the signs. Provide input to BOD. Sandia Heights Service & EC Review Articles of Incorporation. Open

e.      P&ND – (Jul 06) – Review charter and submit for approval. Open

f.        P&ND – (Jul 06) – Elect a Chairperson. Notify Lena when that is done so that she can update the roster. Open

g.      CSC (Apr 07) determine whether a covenants change is in order for Unit 21. ON HOLD

h.      President: email BOD members reminding them to be sure to attend the annual meeting and ask who will be absent. DONE

i.        Treasurer: check on prices for new carpeting DONE

j.         CP&C set up a meeting showing proposed changes to the website. Open

k.      CP&C establish a group to work on a communications policy. Open

l.         Annual reports are needed for June Open

m.    President write an article listing this year’s accomplishments DONE

n.      CSC Draft covenants for 900 tramway DONE

o.      President: Schedule a meeting with Bett Clark on fire issues. Open

p.      CSC Article for GRIT on ATV’s violating private property. Open

 

 

8.      ORDER OF THE DAY:

2007-2008 Officer Elections were held:

President, Sy Caudill

Vice President, Ed Tull 

Secretary, Bill McCall will stay pro tem

Treasurer, Ed Whitten

 

9.      NEW BUSINESS:

Suzanne commented on the Oak Trees in Sandia Heights. They are getting a gall (tumor) on them and die. She will get further information and possibly write an article for the GRIT.

 

10. ACTION ITEMS GENERATED BY THIS MEETING (or as indicated): Annual reports need to be turned in to be Bill McCall.

 

11. ANNOUNCEMENTS: none

 

12. NEXT MEETING: Saturday, June 2, 2007, Church of the Good Shepherd

 

13. ADJOURNMENT: 8:43pm