Sandia Heights Homeowners Association
2-B San Rafael Avenue, NE
Albuquerque, NM 87122
Office: (505) 797-7793 Fax: (505) 856-8544
Email: shha@sandiahomeowners.org
Office hours: Monday thru Friday 9:00 AM - 4:00 PM
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Sandia Heights Homeowners Association BOARD OF DIRECTORS MEETING Wednesday April 11, 2007
1. CALL TO ORDER: President Dick Cline called the monthly meeting of the SHHA to order at 7: 00p.m. at the William Sibrava Sheriff Substation.
2. ROLL CALL: (P- Present; A-Absent)
BOD members 18, Present 9, Quorum 10. The meeting was one (1) short of a quorum.
Guests: Don Wortman, Mrs. O’Neil, and Mr. Kemit Baumgardner.
3. MINUTES from the BOD meeting, 14 March 2007: Distributed via email. Will be voted on next month. Corrections? Y N Approved? Y N
4. REPORTS OF OFFICERS a. PRESIDENT (Dick Cline): (1) 900 Tramway Lane: (a) The developer must have the development plan to the county planning staff by May 21, and the next official County hearing is scheduled for July 11 with the County Planning Commission (CPC). (b) AMAFCA – The SHHA had a meeting scheduled on April 4, 2007 with AMAFCA and the developer. A few days prior to the meeting, the developer, Mr. Rick Bennett said he could not attend. We have since asked him for 2 dates in April to have the meeting. Flooding is a concern and SHHA needs to be prepared to discuss this on short notice. For information, there are some pictures available that were taken during a 1990 flood. (c) Covenants – a draft of covenants for this area is being worked on by CSC.
(2) Unit 21 & Centex: A letter was sent by the SHHA attorney to Centex asking them to make a valid assignment in writing. If they choose not to do so, SHHA will have to decide whether to circulate a covenants change for that unit. This needs to be worked by the CSC.
(3) Futures Cell Tower: 123 residents received a letter written by Ed Whitten advising them of the latest status of T-Mobile showing a photo simulation of the cell tower as a replacement of the PNM utility pole. Since that letter was sent out, PNM told T-Mobile that antennas for cell towers have to be at least 10 ft away from power lines. T-Mobile representative, Rick Ramirez, wants it to go 10 ft higher on the pole, and Ed Whitten told him that was unacceptable. They want to show us a photo simulation of what it would look like. A meeting will be set up. This pole is at the highest point of elevation in the area. Futures for Children stated that the facility could only be where the original lease stated it would be. The next county meeting is June 26.
(4) 2-B San Rafael Cell Facility: ACC sent a letter to T-Mobile and the property owner, Mr. Mhoon, outlining the covenant requirements, and the approval process. However, there has been no application submitted by T-Mobile to date. The cell facility was approved by the County planning commission.
(5) Staff Salaries: The last salary increase was about 18 months ago. The issue was taken to the finance committee and they concluded that the BOD could propose a 5 percent increase without going over budget. The EC agreed to do this effective April 2, 2007. The staffing agency has been contacted.
(6) Office Remodel: The treasurer met with the landlord, Robert Mhoon, on Tuesday, April 10. The wall separating the conference room and the treasurer’s room will be removed and a new storage room will be made. The conference room will become 330 square feet. This remodel may cause us to store some seldom used items off site. Mr. Mhoon said he will put up the new wall, paint and texture it at his cost; SHHA would be responsible for carpet replacement. Mr. Mhoon gave us a referral for a carpet discount. Mr. Mhoon’s crew will need to work on weekends to complete the project. Mr. Mhoon will also repaint or touch up the entire office and replace ceiling tiles. It was requested that Ed Whitten get some bids on alternative options to carpet.
(7) SHHA E-mail list/Company advertisements: Last week a board member requested that the office put out an email regarding an opening in a defensive driving class. There was much discussion on what could or should not be sent out via the SHHA email list. A policy is needed regarding SHHA communications. The C&PC Chair will pick members for a group that will work on policy guidelines for publication and distribution of communications.
(8) Committee List: Duane Henden is added to the Bylaws Committee; Deborah Liebner is taken off CS&M and added to ACC. The committee list was accepted with the above changes.
(9) A County water conservation representative called the office to set up a 2-hour meeting with the board. We are still trying to find out what they want to do.
(10) Bett Clark is no longer Fire Chief and is now the Chief of Fire & Rescue. She wants to meet with the board to discuss fire dangers, fire behavior, evacuations, communications, responses, etc. We will be in contact with her to schedule a meeting.
b. VICE-PRESIDENT (Ed Tull): Survey Results – A Covenant Support and Communications survey was sent out in the last GRIT. The last survey results are being compiled.
c. SECRETARY (Bill McCall-excused): no report
d. TREASURER (Ed Whitten): The treasurer’s report and minutes from our last meeting are in the packet. Operations are being conducted within budget.
5. REPORTS OF STANDING COMMITTEES: a. Architectural Control Committee (Kerney Bolton): Minutes are in the handout. (1) There is a large number of roof repairs and replacements caused by the weather. (2) Residents of Units 795 and 793 have their own HOAs and covenants. The ACC will still make sure that they abide by Unit 7 covenants.
b. Covenant Support Committee (Gene Church): we have had a number of complaints regarding trash and lights. Recently ATVs are being used in the open space of Pino and Domingo Baca. Some of the area is private property. It might be worth a Grit article.
c. Community Service and Membership (Sylvia Cline-absent): No report
d. Communications and Publications (Burt O’Neil):
(1) New charter: Changes will be made and voted on next month. (2) Burt will bring his laptop to the next EC meeting or set up a separate meeting for the BOD to look at the affiliated links that are being proposed for the website. An email will be sent to the BOD for members to show up and review the proposed changes.
e. Traffic Safety and Environment (Larry Desonier-excused): No recent committee meetings. However, Gene Church reported that significant paving is being completed. The paving unit has moved out to do another project and then will come back to continue paving until the money runs out. According to Dave Mitchell, $475k of 2006 money has been put toward paving; and $575k is available from the state for 2007 paving, with $200k of this switched from a 2006 sound wall project that is not needed. Gene Church will check with Dave Mitchell to find out if this money is being used to fix curbs.
f. Park and New Development Committee (Larry Desonier-excused): No report
g. Bylaws Committee (Marsha Thole): We have a new member on the committee. We have incorporated suggestions that were made. We’re working on shorter articles first.
h. Nomination Committee (Sy Caudill): There are at least 4 confirmed board candidates and another 10 or 11 possible candidates. The biographies will be sent to the board and put in the next GRIT.
6. REPORTS OF SPECIAL COMMITTEES/AD HOC GROUPS (Don Wortman): no report
7. UNFINISHED BUSINESS: Action Items: a. CSC - Grit Article to summarize "Common Area" responsibility. Jim Irving b. CS&M – (Jul 06) – Review charter and submit for approval. Open c. C&P – (Jul 06) – Review charter and submit for approval. Open d. EC - (May 06) - Address the issue of whether the association wants to take control and responsibility for the signs [see 4a(3) in May 2006 BOD minutes]. The Articles of Incorporation reference the signs. Provide input to BOD. Sandia Heights Service & EC Review Articles of Incorporation. Open e. P&ND – (Jul 06) – Review charter and submit for approval. Open f. P&ND – (Jul 06) – Elect a Chairperson. Notify Lena when that is done so that she can update the roster. Open g. CSC – (Apr 07) – Determine whether a covenants change is in order for Unit 21. Open
8. ORDER OF THE DAY: None
9. NEW BUSINESS: a. The 2007-2008 Officer elections was discussed. Since there wasn’t a quorum, they couldn’t be voted on. President - vacant Vice-President - Ed Tull Treasurer - Ed Whitten Secretary - vacant A note needs to be put in GRIT that there was not a quorum at the April meeting so officer elections will take place in May. Results will be published on the website. b. Live Oak Trees – Suzanne is not here to talk about his. c. Resident Comments: The board welcomed Mr. Baumgardner, the vice-president of Unit 24’s neighborhood association. He stated that any requests made of the State or County, like road improvements, will be coordinated through SHHA.
10. ACTION ITEMS GENERATED FROM THIS MEETING (or as indicated): a. President: email BOD members reminding them to be sure to attend the annual meeting and ask who will be absent. b. Treasurer: check on prices for new carpeting and prices for alternative flooring. c. CP&C: set up a meeting showing proposed changes to the website. Invite all BOD to attend. d. CP&C: Establish a group to work on a communications policy. e. Annual reports are needed for June the meeting. The president will send out reminders to Committee chairs to provide their input for the annual meeting script. f. President: write an article listing this year’s accomplishments for the GRIT. g. CSC: Draft covenants for 900 Tramway Lane. h. CSC: Decide how a covenants change would be worked for Unit 21. i. President: schedule a meeting with Bett Clark j. CSC: Article for GRIT on ATVs violating private property.
11. ANNOUNCEMENTS:
12. NEXT MEETING: Wednesday May 9, 2007, William Sibrava Sheriff Substation
13. ADJOURNMENT: 9:08pm
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