Sandia Heights Homeowners Association
2-B San Rafael Avenue, NE
Albuquerque, NM 87122
Office: (505) 797-7793 Fax: (505) 856-8544
Email: shha@sandiahomeowners.org
Office hours: Monday thru Friday 9:00 AM - 4:00 PM
 

Sandia Heights Homeowners Association                

BOARD OF DIRECTORS MEETING

Wednesday March 14, 2007

1.      CALL TO ORDER: President Dick Cline called the monthly meeting of the SHHA to order at 7:05 p.m. at the William Sibrava Sheriff Substation. 

2.      ROLL CALL:  (P- Present; A-Absent)

Guests:  Bob Francis and Alyson Clark

Bob Francis – Audit report draft copy included in packet. This is the first year that an active audit committee has been working together and has had three or four meetings. No major findings of any kind. A new procedure has been implemented for large dollar invoices. These invoices must now have a stamp and approval by committee chair. One finding of the committee was a bank error on their statements. That has since been corrected.

3.      MINUTES from the BOD meeting, 15 February 2007: Distributed via email.       

Corrections? N

Approved? Y  

4.      REPORTS OF OFFICERS

a.               PRESIDENT (Dick Cline):

(1)   900 Tramway Lane: Deferral was requested by Mr. Bennett, the property agent. On April 4 we will conduct an on site visit with AMAFCA, our lawyer and Mr. Bennett. Follow up will be posted either in the GRIT or the Email List.

(2)   Office Move: Two spaces are available in the shopping center just west of our current office. One space is 1240 sq. ft. the other is 1660 sq. ft. We currently have about 1000 sq. ft. They are asking $18/sq. ft whereas we are currently paying about $10/sq. ft. We might be able to negotiate down to $15/sq. ft. but within three years he would want us to pay up to the $18/sq. ft. or the going rate. If we move the cost would include utilities, water and sewer, running about $2700 per month. We are currently paying $1080/mo. So the move would be a significant increase at this time we feel that we cannot afford it. Ed will call our current landlord to discuss remodeling our present office.   

(3)   Wine Tasting Event: Arrangements had been made to hold the event at the Petroleum Club; however, the club went bankrupt. Another location, the Cooperage, was found. The EC felt that the event needed to be closer to home and that we had run out of time to put the event on this year. Getting a good turnout could be a problem, as the month of May poses scheduling conflicts because of weddings, graduations, Memorial Day weekend, etc.

(4)   Willow Bend Unit 21: The SHHA attorney reported that unit 21 is the only unit within Sandia Heights that has never been officially handed over to the SHHA. Centex was contacted and they wanted two paragraphs added to the covenants.-- one paragraph stating that SHHA would pay to defend them in any lawsuits against them; the other that they would have the right to choose the lawyer. They also wanted us to survey the residents and circulate a letter that 2/3 of the residents want to belong to SHHA. We will work with the Covenants committee to get the covenants changed.

(5)   Futures Cell Tower: T-Mobile has come back with a different approach. PNM gave them permission to change one of the poles on Futures property. The tower would be no taller than the existing power poles and would still function as a power pole. T-Mobile, 3 residents, Dick and Ed W. met on March 13 to discuss tower concerns. SHHA will ask the county planning staff that these concerns be part of the approval for the cell tower:

1)      The color should not stand out.

2)     no other cell tower company add antennas

3)     all wires be encased.

4)     No flashing lights

5)     Adjacent support facility be no higher than 6 feet.

On March 27^th we will notify the County planning staff and Futures of our recommendations.  

(6)   Committee List approved with changes. Bill Wiley is removed from the CS&M and Finance Committees. Change Sy’s phone number to 301-4508. Approved

b.               VICE-PRESIDENT (Ed Tull):

(1)   Survey Results – we received 373 responses and a numerical tally of the answers will be put into the April GRIT.

(2)   2^nd Survey - Proposed survey, see attached, a spelling correction has been made on question 1 as well as changing the scale on questions 2 and 5. Questions 6 and 13 will be deleted. After revisions the survey will go out in the April GRIT.

c.                SECRETARY (Bill McCall): Nothing to report

d.               TREASURER (Ed Whitten):  

(1)   Budget Report – In February we spent more than budgeted because a fair amount of legal fees have been paid out and we had a significant computer upgrade. Budget reports will be put in committee chairman’s file.

5.      REPORTS OF STANDING COMMITTEES:

a.      Architectural Control Committee (Kerney Bolton) Report is attached.

(1) ACC fees

Justification:

1. A charge for ACC applications was written into the covenants before the establishment of the SHHA. It was used to off set the cost to the Tramway Company or unit Developer to process the applications.
2. The SHHA office and office staff are paid for by homeowner dues and are the only dollar cost of processing ACC applications.
3. As it now stands, SHHA members pay a reduced fee compared to non-members.
4. On average, about $3,200 is collected each year in applications fees.
5. It is estimated that if member fees were reduced to zero, fee revenue would drop to $1,600 per year.
6. Zero fees to members would be an attractive benefit for membership and an incentive for non-members to join.
7. Increased revenue from 200 new member dues would offset the loss of application fees.
8. New members would be required to join for at least two years.

Raise fees to the lowest maximum amount among the 35 covenants for non-members.

(2) The ACC received a letter from T-Mobile informing us that they are proceeding with the County to put a cell phone tower in the SHHA office building. The ACC responded with a letter (see attached) to T-Mobile stating that this property is covered by unit covenants and these covenants ‘prohibit public utilities use or structure’ in this unit. The company needs to complete an application with all requirements of plans and elevations, etc.

b.      Covenant Support Committee (Gene Church-absent) – The CSC log was distributed. No report

1) Covenants Review Group has incorporated homeowners’ comments taken from the previous meetings and come up with version 19. This version has been given to the board for further action. 

c.      Community Service & Membership (Sylvia Cline) – Nothing to report

d.      Communications & Publications (Burt O’Neil) – the website has had an average of 475 hits per month. Ed W. and Burt will work together to draft a motion for a 12-month GRIT publication instead of 6 GRIT issues and 4 Little GRIT issues. An affiliate link for advertisers is in the works. 

e.      Traffic, Safety and Environment (Larry Desonier) -  Nothing to report

f.        Parks and New Development Committee (Larry Desonier) – Nothing to report

g.      Bylaws Committee (Marsha Thole) Committee consists of Marsha and one volunteer, Alyson Clark. They could use help. Only two board members have submitted comments on the new draft Articles I-III. The Professional Registered Parliamentarian (PRP) has reviewed those proposed articles and declared them in conformance with acceptable parliamentary authority. To clarify, the Bylaws will be undergoing a complete revision. There will be no amendments for the June annual meeting. A separate board meeting may be needed once the draft revision is prepared.

h.      Nomination Committee (Sy Caudill) – Some board members have submitted names for potential candidates. Sy will write an article for the April GRIT. A personalized letter will be sent out to anyone who has received a service from the SHHA office through ACC or CSC.

6.      UNFINISHED BUSINESS:

1)   Action Items:

a.      VICE PRESIDENT - (Jul 06) - Work with committees on community surveys. Completed

b.      TREASURER - (Jul 06) - Complete tax forms to change tax year. Completed

c.      CSC – Review covenant compliant procedures and write GRIT article. Completed

d.      P&ND - (Jul 06) - Submit your questions to the V.P for the survey. Completed

e.      EC: Need to get members on the newly adopted Nominating Committee. Completed

f.        CSC - Grit Article to summarize "Common Area" responsibility. Open

g.      CS&M – (Jul 06) – Review charter and submit for approval. Open

h.      C&P – (Jul 06) – Review charter and submit for approval. Open

i.        EC - (May 06) - Address the issue of whether the association wants to take control and responsibility for the signs [see 4a (3) in May 2006 BOD minutes]. The Articles of Incorporation reference the signs. Provide input to BOD. Sandia Heights Service & EC Review Articles of Incorporation. Open

j.         P&ND – (Jul 06) – Review charter and submit for approval. Open  

k.      P&ND – (Jul 06) – Elect a Chairperson. Notify Lena when that is done so that she can update the roster. Open

7.      ORDER OF THE DAY: None

8.      NEW BUSINESS: None

a.      Notify the County Planning Staff of the our request of the conditions for approval of the Cell Tower at Futures for Children.

9.      ANNOUNCEMENTS: None

10. NEXT MEETING: Wednesday, April 11, 2007, William Sibrava Sheriff Substation

11. ADJOURNMENT: 9:00 P.M.