Sandia Heights Homeowners Association
2-B San Rafael Avenue, NE
Albuquerque, NM 87122
Office: (505) 797-7793 Fax: (505) 856-8544
Email: shha@sandiahomeowners.org
Office hours: Monday thru Friday 9:00 AM - 4:00 PM
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Sandia Heights Homeowners Association BOARD OF DIRECTORS MEETING Wednesday, February 15, 2007 at 7 p.m.
1. CALL TO ORDER: President Dick Cline called the monthly meeting of the SHHA to order at SHHA Office 2-B San Rafael NE Albuquerque, NM. at 7:02 p.m.
2. ROLL CALL: (P- Present; A-Absent)
3. MINUTES from the BOD meeting, 10 January 2007: Distributed via email. Motion in question in reference to Mhoon property.
Motion rescinded no discussion Unanimous 1 abstention. Justification: The motion, as stated, was intended to define an allowable legal budget for the Mhoon re-zoning issue. It is not necessary as the EC has an approved legal budget at its discretion. If it was intended to be a “cap” for this particular issue, it should so state and further should not be imposed without an investigation to cost to date and anticipated follow on.
Corrections? Yes Approved with corrections noted above.
4. REPORTS OF OFFICERS a. PRESIDENT (Dick Cline): (1) Mhoon Rezoning Request: Mr. Mhoon’s attorney, Mr. Tim Flynn-O’Brian and architect, Mr. Rick Bennett attended that town hall meeting held on February 5 at the Church of the Good Shepherd. It was a positive meeting. Mr. Mhoon is changing the zone request from R2 to SUP. Mr. O’Brien and Mr. Bennett do not anticipate having the necessary documents ready for submission to the County on March 7. SHHA has not received any written documentation/site plans for this project. A special committee (Negotiating Committee) has been formed to work with Dave Campbell.
(2) Negotiating Committee: Dick Cline, Ed Whitten, Bill McCall, Kerney Bolton, Don Wortman, and Paul Eby. Don Wortman plans on meeting with a neighborhood group periodically to keep them abreast of the outcome. (3) Email Test – Practice email notification. Don Wortman has been asked to do a practice email to test receipt of our messages. (4) Draft letter from attorney – A baseline negotiation letter has been sent from Dave Campbell to Mr. Bennett. (5) Futures for Children Cell Tower (Ed Whitten): Discussion with neighbors and spoke with Rick Ramirez, the T-Mobile consultant and Jim West from Futures. Rick has changed the plan. He is currently working with PNM to replace a power pole with a cell tower, which will be approximately 35 ft. high, on the east side by the road near Futures. We asked Mr. Ramirez to keep SHHA and the neighbors informed. The County meeting is scheduled for March 27. (6) Storm Water Management Program: New information was received in the office about water run-off. Bill McCall will be investigating this project. (7) Officers needed for next year. We need to be considering an executive director for the office to handle the workload. (8) Nominating Committee: Sy Caudill is drafting a letter to send out to the community. Also, check with your neighbors to ask them if they are interested. The board is a volunteer board. We anticipate the workload to exceed the volunteer capacity. We need to start thinking about hiring someone in the near future to stay abreast of SHHA activities. Each BOD member was asked to submit 1 name in their neighborhood to help the nominating committee. (10) Committee List: No changes.
b. VICE-PRESIDENT (Ed Tull): (1) Survey – T&S went out in the February GRIT, and we have received 323 responses. (2) The next survey will address topics relating to the CSC & C&P. Ed will send out a draft for comments and would like to have comments so it can be ready for the April Grit.
c. SECRETARY (Bill McCall-absent): No report. d. TREASURER (Ed Whitten): (1) Budget Report: Liability accounts have been increased. We have added $25,000 for community improvements and $15,000 for office upgrades. Office expenses were higher this month due to bills for the Grit and Directory. An abbreviated version of the treasurer’s report is included in the Grit. Marsha suggested it would be more appropriate to use the term ‘capital reserve/improvements’ in the report. (2) Office Space Status-Ed W. and Bill McCall met with a realtor. There are 2 units available in the Quail Run Shopping Center. The first location is 1240-sq ft. at $2100 per month; the second is 1,660 sq. ft. at $2500 per month. Our current lease is renewable in November and rent will increase. We are exploring rental opportunities and will inform the Board as information is obtained. There is a Common Area Maintenance attached to the Quail Run Shopping Center locations of approximately $300 per month. Any input is welcome. (3) Camera Purchase: A digital camera will be purchased for the office for use by CSC, ACC and any other committee.
5. REPORTS OF STANDING COMMITTEES: a. Architectural Control Committee (Kerney Bolton) Report is attached.
b. Covenant Support Committee (Gene Church) (1) The SHHA attorney called Lenton Malry, county neighborhood liaison, and the owners from 874 Tramway Lane, who were cited for a county violation. This business has been moving back and forth from 203 Spring Creek to 874 Tramway Lane. (2) An unused vehicle complaint has been resolved. (3) CSC is working with the County on a lighting issue and an unused vehicle violation.
c. Community Service and Membership (Sylvia Cline) (1) Committee Charter: The committee will bring this back to the board next month. (2) Wine Tasting: Futures for Children will not be renting out their facility to the community. We were negotiating with the Albuquerque Petroleum Club, but just learned at this meeting that the Albuquerque Petroleum Club is not available. We are exploring another option and will get back to the Board. The main issue right now is wine vendors. There are new stricter liquor laws that are deterring our past vendors from wanting to engage in a wine-tasting event.
d. Communications and Publications (Burt O’Neil-absent) No report.
e. Traffic Safety and Environment (Larry Desonier-absent): No report. Fire Hydrants need to be looked at because their reflectors were torn off.
f. Park and New Development Committee – This committee has not met. Nothing to report.
g. Bylaws Committee (Marsha Thole) (1) Emailed Articles I, II, III. Marsha will send them out again for input. (2) Parliamentary reference material has been received and will be kept in the office for your use.
h. Nomination Committee (Sy Caudill) – Nothing to report. Everyone is asked to network with your neighbors to solicit board volunteers.
6. REPORTS OF SPECIAL COMMITTEES/AD HOC GROUPS (Don Wortman)
7. UNFINISHED BUSINESS: Action Items: (List Attached)
8. ORDER OF THE DAY:
9. NEW BUSINESS: None Resident Comments: None
10. ACTION ITEMS FOR NEXT MEETING (or as indicated): a. ALL - Turn in any questions for the next survey to Ed Tull. b. Treasurer - Working on the Rental Space c. CS&M - Wine Tasting –need to confirm the Cooperage d. Nominating Committee – article for the GRIT soliciting volunteers
11. ANNOUNCEMENTS: a. Recycle Event in March. b. Bill Wiley will be stepping down from the Board in May.
12. NEXT MEETING: Wednesday March 14, 2007, William Sibrava Sheriff Substation
13. ADJOURNMENT: 8:11 p.m.
Ongoing Action Items: Handed out to BOD.
a. CSC - Grit Article to summarize "Common Area" responsibility. b. CS&M – (Jul 06) – Review charter and submit for approval. c. C&P – (Jul 06) – Review charter and submit for approval. d. EC - (May 06) - Address the issue of whether the association wants to take control and responsibility for the signs [see 4a (3) in May 2006 BOD minutes]. The Articles of Incorporation reference the signs. Provide input to BOD. Sandia Heights Service & EC Review Articles of Incorporation. e. P&ND – (Jul 06) – Review charter and submit for approval. f. P&ND – (Jul 06) – Elect a Chairperson. Notify Lena when that is done so that she can update the roster. g. EC: Need to get members on the newly adopted Nominating Committee.
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