Sandia Heights Homeowners Association
2-B San Rafael Avenue, NE
Albuquerque, NM 87122
Office: (505) 797-7793 Fax: (505) 856-8544
Email: shha@sandiahomeowners.org
Office hours: Monday thru Friday 9:00 AM - 4:00 PM
 

SHHA Monthly BOD Meeting Minutes

November 14, 2007 at 7 p.m.

 1.      CALL TO ORDER: by Sy Caudill at 7: p.m. at Sandia Heights Homeowners Association Office, 2-B San Rafael NE Albuquerque, NM.

2.      ROLL CALL:  (P- Present; A-Absent) QUORUM PRESENT

 Visitors: Operations Chief John Garcia, Lt. Bill Walker and Phyllis Moore. 

Phyllis Moore, a Sandia Heights resident, introduced herself and gave a quick biography. She would like to volunteer on the Board.

 MINUTES from the BOD meeting, 10 October 2007: Distributed via email.      

Corrections? Approved?   

3.      REPORTS OF OFFICERS

a.      PRESIDENT (Sy Caudill):

(1) A rumor was heard that the paramedic truck at Station 5 paramedic was being pulled from the station. Operations Chief John Garcia was invited to the board meeting by Sy to talk about the rumor. Mr. Garcia confirmed that there is not enough staffing to man both the fire engine and the paramedic truck. Therefore the truck has been reassigned and emergency medical response responsibility has been transferred to Engine #3. They are going to hire 10 more people within one year and are asking for a grant and a public safety tax in the future. A comment was made about trash piles that could pose a fire hazard. Mr. Garcia said to call and they will respond as soon as possible. 

(2) Sy attended a meeting with Tim Cummins to discuss open space. Mr. Cummins acknowledged that there is money in the budget for open space. George Connor and Don Wortman will continue to work on this project.

(3) 1A San Rafael Rezoning – SHHA had an agreement with the owner regarding 6 specifications requested on behalf of the community. The county felt that the specifications were not a zoning issue and granted the owner A1 Special Use for a doctor’s office. 

(4) Committee List – approved with changes

(5) December Holiday Party – will be held at Howie’s on Dec 12^th at 6:30, dinner will be catered by Charlie’s Backdoor.

 (6) Sy had a meeting with State Reps Bill Rehm and Kathy McCoy and mentioned the problem of speeding on Tramway. This situation was referred to the Sheriff.

(7) Sy wrote an article about ATV’s for the GRIT. The article is accurate and was written with legal input.

(8)   All Federal Holidays will be the SHHA official paid holiday schedule. The office will be closed the week of Christmas without pay.  

 b.      VICE-PRESIDENT (Ed Tull): No report

 c.      SECRETARY (Larry Desonier): No report

 d.      TREASURER (Ed Whitten):

(1)   2008 Budget Approval Rev. C – Each category was reviewed.   

The CAI magazine subscription will be renewed.

 The Volunteer portion of the CS&M budget was approved with the understanding that the individual line items must be approved by the Board of Directors prior to implementation of these items.  

 (2)   Rent – The rent has been increased by 30% and a one-year lease with 4 renewable options has been presented by the landlord, Mr. Mhoon.  

 Rationale: The $1320 is a 30% increase over the value presented at the October BOD meeting. The price per square foot is still cheaper than other available properties in our area.           

(3)   Capital Outlay Status: Ed Whitten met with the State Representatives and the SHHA request has been signed and faxed for road resurfacing. It was suggested that SHHA write the Governor for the medians on Tramway and Paseo. Gene Church and Ed Whitten met with APS to help our capital outlay request.

Capital Improvement Projects (CIP) are done every 2 years with the County. The board should think about what they would like to have done.  

(4)   Gene Church and Ed Whitten met with APS to discuss school bus routes in Sandia Heights. The purpose was to leverage priority for road resurfacing.

4.      REPORTS OF STANDING COMMITTEES:

a.      Architectural Control Committee (Kerney Bolton): Minutes of the last meeting in the package.

 b.      Covenant Support Committee (Peter Heinstein):

1)   Minutes from the Oct meeting in the package.

2)   There have been two issues at 151 Whitetail Dr. The homeowner is not cooperating therefore Pete is requesting attorney involvement.  

3)   2815 & 2816 Tramway Circle are not in accordance with the Lighting Ordinance. We have referred this issue to Bernalillo County but they are not responding. The SHHA attorney will be involved.  

c.      Community Service and Membership (Kerney Bolton): Nothing to report

 d.      Communications and Publications (Burt O’Neil): The new SHHA Website is up and running. Lena Martinez is now the webmaster.

 e.      Parks & Safety Committee (Larry Desonier):

(1)   Committee Charter passed by the committee.

 (2) Mowing Standards – Larry Desonier and his committee will meet with David Mitchell and come up with a plan on the right of way trimming to present to the County.

 f.        Bylaws Committee (Marsha Thole):

(1)   Feedback on proposed officer terms: Board terms should be 3 years. VP will move up to President to past president elect this is to provide continuity.

 g.      Nomination Committee (Vacant):  

 6.      REPORTS OF SPECIAL COMMITTEES/AD HOC GROUPS (Don Wortman):

 7.      UNFINISHED BUSINESS:

Action Items:

a.      CSC - Grit Article to summarize "Common Area" responsibility. Open, Jim Irving

b.      BOD: Strategic planning of one or two goals for SHHA between now and the annual meeting.

8.      ORDER OF THE DAY:

 9.      NEW BUSINESS: Steve Walsh will write an article for the GRIT based on the statistics from the surveys.

 10. ACTION ITEMS FOR NEXT MEETING (or as indicated):

a.      Steve Walsh will have an article for the GRIT

b.      Kerney Bolton will have a list of recommended expenses for Volunteer portion of CS&M budget.

 11. ANNOUNCEMENTS: December Holiday Party December 12^th at 6 p.m.

 12. NEXT MEETING: January 9, 2008 7 p.m.

13. ADJOURNMENT: 9:21 pm