Sandia Heights Homeowners Association
2-B San Rafael Avenue, NE
Albuquerque, NM 87122
Office: (505) 797-7793 Fax: (505) 856-8544
Email: shha@sandiahomeowners.org
Office hours: Monday thru Friday 9:00 AM - 4:00 PM
 

Sandia Heights Homeowners Association

BOARD OF DIRECTORS MEETING

Wednesday, January 10, 2007 at 7 p.m.

1.                  CALL TO ORDER: President Dick Cline called the monthly meeting of the SHHA to order at 7:01 pm at the William Sibrava Substation.

2.                  ROLL CALL:  (P- Present; A-Absent)

Others Present: Don Wortman, Sandia Heights resident and Board volunteer.

3.                  MINUTES from the BOD meeting, 8 November 2006 and 4 December 2006: Distributed via email.  Meeting minutes were approved with no changes.    

4.                  MINUTES from the Special BOD meeting, 4 December 2006: Distributed via email. Meeting minutes approved with no changes.

5.                  REPORTS OF OFFICERS

a.      PRESIDENT (Dick Cline):

(1)   Rezoning Request (Mhoon Property): Property Paseo Del Norte & Tramway. SHHA received notice in December for a zoning change from A1 to R2. We retained David Campbell, as our legal counsel for this specific case. He represented SHHA previously when Mr. Mhoon tried to rezone this property from A-1 to C-1. Dick Cline emphasized to the Board members to write letters to County Planning Commission (CPC), Commissioner Tim Cummins and the County Commissioners stating their stance. On January 3^rd, the County Commissioners granted a deferral for up to 60 days. On January 10, 2007 we received a letter from the County Planning Department notifying us that Mr. Mhoon’s attorney asked for a deferral until March 7, 2007. Dick Cline called Nano Chavez at the County Planning Department to verify this. Nano Chavez said that if Mr. Mhoon doesn’t request this as an agenda item for the February session, then there will be no action taken until March 7.  Dick Cline stated an Email list from the SHHA office is being set up to keep concerned residents aware of the progress. There is a Town Hall Meeting set up for February 5^th 7PM at the Church of the Good Shepherd. Dave Campbell will be there to answer any questions. We will also invite Mr. Mhoon and his attorney, Mr. Bennett to the Town Hall Meeting. An article has been written for the February GRIT.

The Board thanked Don Wortman for all of his hard work with this case.

(2)   Committee List: Committee List changes. Bill McCall has resigned from the Bylaws committee. All committees need help. Add, Alyson Clark as a volunteer for TS&E. Committee changes were approved.

(3)   Committee ratified minutes are to sent via Email.  

(4)   Discussion on Executive director: Dick Cline introduced the position of Executive Director. After a brief discussion the Board was advised by Kerney Bolton and Marsha Thole that a proposal will be developed and presented to the Board at a later date. At this time, the intent is only to introduce the idea, as the Board has discussed the possibility in past meetings. Any one having ideas on what they’d expect duties to entail from an Executive Director please forward comments to Bill McCall and Kerney Bolton.

(5)   Motion on waiving dues for Directors (Marsha): Marsha Thole and Kerney Bolton raised a question of legalities of waiving the dues for Board of Directors. Ed Tull and Dick Cline suggested, after brief discussion amongst the BOD, before we ask for a legal opinion, should a vote be taken on whether the BOD wants to pursue this issue. Ed Tull called for a vote and Bill McCall seconded. The vote was taken with 6 BOD members opposed to waiving the dues for BOD members, and 4 BOD members for and 2 abstentions.

(6)   A request for reconsideration of the County Planning Commissions’ denial for their T-Mobile cell tower has been put on the Commissions’ agenda for January 23, 2007 at 5:30 pm at the City/County Building. Bill McCall and Dick Cline will attend. All concerned residents will be encouraged to attend this meeting. Bill McCall will check with the County Planning staff as to whether there is anything SHHA should do prior to the hearing.

b.      VICE-PRESIDENT (Ed Tull): Survey Questionnaire (T&S) The BOD agreed that Ed Tull T&S survey will be published in the February GRIT. 

c.      SECRETARY (Bill McCall): Request for Proposals (RFP) to sell the  consolidated covenant. Mike Winokur, Tom Coyne and Bill McCall will convene this month to start evaluating advertising firms.

d.      TREASURER (Ed Whitten): Ed Whitten in his absence requested that Sue Tombaugh present the Treasurer Report. However, Sue was not there.

6.                  REPORTS OF STANDING COMMITTEES

a.      Architectural Control Committee (Kerney Bolton)

Last 2 meeting minutes were distributed via email.

b.      Covenant Support Committee (Gene Church)

(1)   Complaint Log attached.

(2)   Tom and Gene will meet with the SHHA attorney to discuss the chop shop that floats between 874 Tramway Lane and 203 Spring Creek Drive. Marsha Thole asked whether the County had been notified, as there is a question as to whether the HO is also in violation of any county ordinance as well. She suggested that before spending money to contact our attorney, the County should be notified, although a letter from the attorney would be an additional means to address this problem.

(3)   Committee Charter: Charters are approved by the committee and then the BOD approves the charter and procedures.

c.      Community Services and Membership Committee (Sylvia Cline):

(1) The Christmas party was held at Bill Wiley’s home.

(2) Bill Wiley was advised to begin making arrangements for the Wine Tasting event.

(3) Events: Coffeehouse January 20^th one week from Saturday. The teenagers are not providing their assistance with food. SHHA does provide beverages using the church’s equipment but does not provide food. The bill stuffer did ask for donations of desserts.

d.      Communications and Publications (Burt O’Neil-excused) Nothing to report.

e.      Traffic and Safety Committee (Larry Desonier)

(1)   Committee Charter Approved by the TS&E Committee and accepted by the BOD.

(2)   Gene Church was researching the request for the 900-mHz receiver for Sandia Heights Security. All safety police/fire/rescue communication equipment is under the auspices of Homeland Security. We cannot get the equipment that we wanted at this time.  This matter is now closed.

(3)   Parks and New Development Committee: Larry Desonier will have a meeting at the end of the month to nominate a chairman. If there are no volunteers then this committee will be combined with Traffic and Safety and Environment.

f.        Bylaws Committee (Marsha Thole): We are up to Article V. A draft will be emailed to the EC for review by the end of the month, covering Articles I, II, and III.

h.      Nominations Committee (Sy Caudill): An article will be put in the GRIT for Feb and each month thereafter.  We need 2 volunteers by the next EC meeting or the EC will appoint 2 members to this committee.

7.                  REPORTS OF SPECIAL COMMITTEES/AD HOC GROUPS: (Don Wortman) Covered under president’s comment.

8.                  UNFINISHED BUSINESS:

Action Items: (List Attached)

9.                  ORDER OF THE DAY: None

10.             NEW BUSINESS: Entry signs for Sandia Heights were discussed and will be pursued at a later date, following a decision on the P&ND committee. Snow removal needs to be mentioned in the GRIT, as people were calling wanting to know when SHHA would be plowing their streets. Other articles that need to be written: Graffiti removal and bike and skate boarder complaints. 

11.             ACTION ITEMS FOR NEXT MEETING (or as indicated):          

None

12.             ANNOUNCEMENTS:  None

13.             NEXT MEETING: THURSDAY February 15, 2007

14.             ADJOURNMENT:  8:51pm

Ongoing Action Items: Handed out to BOD.

a.      VICE PRESIDENT - (Jul 06) - Work with committees on community surveys.

b.      TREASURER - (Jul 06) - Complete tax forms to change tax year.

c.      CSC – Review covenant compliant procedures and write GRIT article.

d.      CSC - Grit Article to summarize "Common Area" responsibility.

e.      CS&M – (Jul 06) – Review charter and submit for approval. 

f.        C&P – (Jul 06) – Review charter and submit for approval. 

g.      EC - (May 06) - Address the issue of whether the association wants to take control and responsibility for the signs [see 4a(3) in May 2006 BOD minutes]. The Articles of Incorporation reference the signs. Provide input to BOD. Sandia Heights Service & EC Review Articles of Incorporation.

h.      P&ND – (Jul 06) – Review charter and submit for approval. 

i.        P&ND – (Jul 06) – Elect a Chairperson. Notify Lena when that is done so that she can update the roster.

j.         P&ND - (Jul 06) - Submit your questions to the V.P for the survey.

k.      EC: Need to get members on the newly adopted Nominating Committee.