SHHA Monthly BOD Meeting Minutes

March 12, 2008, 7 p.m.

 

1.      CALL TO ORDER: The monthly SHHA Board meeting was called to order by the president at 7:00 p.m. at the Sandia Heights Homeowners Association Office 2-B San Rafael NE, Albuquerque, NM.

 

2.      ROLL CALL:  (P- Present; A-Absent; E-Excused)

 

 

P

A

E

 

P

A

E

 

P

A

E

President –

Sy Caudill

X 

 

 

Dick Cline

X

 

 

Phyllis Moore

 

X

 

VP–

Ed Tull

 

X

 

Frances Desonier

X

 

 

Burt O’Neil

X

 

 

Secretary –

Larry Desonier

X

 

 

Pete Heinstein

X

 

 

Mona Lee Schilling

X

 

 

Treasurer -

Ed Whitten

X

 

 

Jim Irving

X

 

 

Marsha Thole

X

 

 

Andy Anderson

X

 

 

Don Keller

X

 

 

Steven Walsh

 

 

X

Kerney Bolton

 

X

 

 

Deborah Liebner

 

 

X

Mike Winokur

 

X

 

 

Alyson Clark

 

X

 

 

Suzanne Lowell Popejoy

X

 

 

 

 

 

 

 

3.      MINUTES from the BOD meeting, 13 February 2008: The minutes will be emailed out to the board.

Guests: George Connor, Bruce Childs, Philip Abshere, James Pirkl

 

Two prospective board members introduced themselves to the board:          

Bruce Childs, 830B Live Oak, Professor of Art

Phil Abshere, 51 Rock Ridge, Air force pilot and Dentist

 

4.      REPORTS OF OFFICERS

a.               PRESIDENT (Sy Caudill):

(1)               Tramway 10-acre update by Don and George – Commissioner Tim Cummins has requested $2 million for the purchase of the land for open space. The bill has been passed. Bernalillo County has some funding available from the open space property tax mill levy to serve a variety of its open space needs. This county funding would be combined with state funds to purchase the property. Senator Cravens has requested partial funding for this in the capital outlay appropriation which Governor Richardson recently vetoed. Assuming the Governor and leaders of the Legislature can resolve their differences over various legislative issues, we believe there is a good chance of receiving these funds. A GRIT article has been submitted that explains the situation. George has done a great effort in getting this all in before the deadline. Senator Cravens will try to get it in if not in one year then in subsequent years.

SHHA was contacted by potential buyers of the property and asked to meet with SHHA. We sent a letter to Mr. Mhoon regarding this meeting after the lawyer saw the letter and we will not meet with the parties unless Mr. Mhoon agrees.

(2)               Tax issues – Mr. Pirkl has experienced a 100% tax property increase. He called Bill Rehm and visited the tax office. He found out that he fell under a new law that assesses taxes at the new purchase price. Mr. Pirkl thinks this new law is discriminatory and wants the board to take two actions: to inform all residents about this existing problem and establish a committee of affected residents to apply pressure to appropriate legislature. Mr. Pirkl was advised to submit an article for the GRIT and if there is interest he can develop a committee and use the Community Bulletin page of the GRIT to notify residents of meetings.

(3)               Employee issues – The EC met to discuss Kerney advocating a more focused individual for ACC. Kerney put together a job description for an appropriate person. Ed Whitten provided High Desert Staffing with the job description for an estimated cost of hiring someone. Once we know the financial aspects of this the EC will bring it back to the board for discussion. We are at this time looking for a replacement for Lena.

(4)               Committee List – George Connor to replace Don Wortman on the list and then emailed to the board.

(5)               Discussion on CSC and ACC and when to take legal actions – The EC discussed this issue and needs board feedback. Pete stated the steps taken for CSC. Letters are sent to homeowners to take action to rectify a situation. Once these letters have been received but no action taken a letter is sent to the violator by the attorney. If the attorney’s letter is ignored the CSC will need to discuss further action with the attorney. There are a couple of cases at present that may require the attorney’s attention.

There is a joint violation signed by six neighbors with ACC/CSC at 151 Whitetail regarding a trailer and various items. Two letters have been sent to the homeowner by each committee. Letters involving 151 Whitetail will be sent to all board members via email concerning this issue for their review. Logs of emails, minutes, and letters are on file for enforcement.

In previous situation where SHHA has gone to court, SHHA has always enlisted two homeowners within the unit. The SHHA Board will make the decision to go to court based on how important the issue is, what the cost of the legal action might be and chances we have of winning the case.

The board members were directed to start thinking about all of this for the next meeting and ask for any information that might be needed to review the situation.

(6)               Road safety articles for GRIT - This continues to be an issue in Sandia Heights. Articles will continue to be put into the GRIT regarding courtesy and safety.

(7)               Job Descriptions – Trying to write job descriptions for office personnel. Kerney wrote a job description for the ACC person. Ed and Sy are writing the descriptions for other two positions and ask for any input.

(8)               Solicitors – no trespassing sign on your property. Solicitors are becoming a problem in the Sandia Heights area. Sy will check to see if we can have Sandia Heights as a no solicitor area. If this is permitted then we can take it to the homeowners.

 

b.               VICE-PRESIDENT (Ed Tull):

 

c.                SECRETARY (Larry Desonier):

 

d.               TREASURER / FINANCE (Ed Whitten):

(1)               February Budget and Treasurer report - both reports will be emailed on a monthly basis.

(2)               CIP process – Every two years neighborhoods have an opportunity to submit projects that will be funded by municipal bonds, state and federal funds. In 2006 SHHA submitted a list. 30 streets had to be listed individually. We need to submit another list this May. Ed asks the board for help and wants to know if we should continue to do this process. Last time we shared with North Albuquerque Acres and will do so again this year. If several requests are made for the same project it has a better chance of receiving funding. So SHHA can get homeowners to help by supplying them the form and have them submit it. Ed has done the CIP and capital outlay work himself and requests that a committee take over the process. The EC will determine which committee should do this. Ed requested that board members submit to him any ideas or comments on CIP inputs before next BOD meeting. The next board meeting will determine what we submit in the CIP.

(3)               Capital outlay status/Road Maintenance – Money appropriated in one year is actually spent a year later. We have a schedule of roads that will be done and a chunk of money has been set aside for that. We requested $815,000 this past year and Kathy McCoy and Bill Rehm signed our requests. However, we are not sure how much money has been allocated to us for road maintenance. This is another process that needs to be assigned to a committee so that it can be pursued.

 

5.      REPORTS OF STANDING COMMITTEES:

a.      Architectural Control Committee (Kerney Bolton) – Minutes were emailed. Projects are beginning to pick up. One homeowner has requested that a garage be extended into the arroyo. In the covenants it doesn’t state that the ACC is in charge of safety but this addition being where it is placed could be in danger of a flood. Kerney called the county flood engineer he agreed with Kerney’s assessment.

 

b.      Covenant Support Committee (Pete Heinstein) – The complaint log was emailed to the board. Barking dogs are starting to be a major problem. The county ordinance says that dogs need to be maintained in such a way that they do not bark. So we will contact the county when we get a violation of this nature.

 

c.      Community Service and Membership (Kerney Bolton – Acting Chair) – As reported at last month’s BOD meeting, the committee has voted to go ahead with a banquet. A process for selecting Board members and volunteers to be recognized for their outstanding service has been established in cooperation with the EC. The Officers and Committee Chairpersons were asked to submit any nominations they might have to Mona.

 

 

d.      Communications and Publications (Burt O’Neil) –

1)                                                                                                                       Burt proposes that Sheraz be allowed to take a long distance website class. Sheraz will advise Sy if she feels the need to take the class after receiving cross training from Lena.

2)                                                                                                                       The GRIT will be emailed to the EC, Communications and Publications committee and Marsha for editorial review before sending to printer.

 

e.      Parks and Safety (Larry Desonier) –

1)                                                                                                                       Maintenance was done by communications at Jackson Park. The county came in and cleaned it up and made it nice. Some homeowners were upset that maintenance was allowed to come in and do construction without going to the ACC. It was stated that the county doesn’t need to apply to ACC for work done on county property. The area maintained has recently been used as a parking lot. The Parks and County want the area to go back natural whereas some homeowners would like the area paved for parking. Bob Christman works with the park and neighbors need to contact him.

2)   There are complaints after cable work was done and patched up on Tramway lane. The County has inspected it and it meets inspection patch work. It isn’t pretty but it works.

 

f.        Bylaws Committee (Marsha Thole) – The quorum requirement change will have to be done at the annual meeting. The amendment will be in the May GRIT and will be voted on at the annual meeting in June. It will be in effect for the next year.
           

g.      Nomination Committee (Dick Cline) – Two prospective board members made their introductions at the beginning of the meeting.

 

6.      UNFINISHED BUSINESS:

Action Items:

a.            BOD: Strategic planning of one or two goals for SHHA between now and the annual meeting.

b.            Kerney Bolton as acting chair for the CS&MC will submit the budgets for suspension of dues and for mileage reimbursement prior to the CS&MC obligating any funds for these two purposes.

 

7.      ORDER OF THE DAY: None

 

8.      NEW BUSINESS: None

 

10. ACTION ITEMS FOR NEXT MEETING (or as indicated):

a. Sy is to check with the county as to no a solicitation area for Sandia Heights.

 

11. ANNOUNCEMENTS: None

 

12. NEXT MEETING: April 9, 2008.

 

10. ADJOURNMENT: 9 p.m.

 

 

 

 

________________________________                        __________________

Sy Caudill, President                                                Date

 

 

 

_________________________________          __________________

Larry Desonier, Secretary                                        Date