SHHA Monthly BOD Meeting Minutes

July 9, 2008, 7 p.m.

 

1.      CALL TO ORDER: The monthly SHHA Board meeting was called to order by the president at 7:00 p.m. at the Sandia Heights Homeowners Association Office 2-B San Rafael NE, Albuquerque, NM.

 

2.      ROLL CALL:  (P- Present; A-Absent)

 

 

P

A

E

 

P

A

E

 

P

A

E

President –

Sy Caudill

X

 

 

Alyson Clark

 

X

 

 

Burt O’Neil

 

 

X

VP–

Andy Anderson

X

 

 

Frances Desonier

X

 

 

Mona Lee Schilling

X

 

 

Secretary –

Marsha Thole

X

 

 

Pete Heinstein

X

 

 

Steven Walsh

 

X

 

Treasurer -

Ed Tull

 

 

X

Jim Irving

X

 

 

Ed Whitten

 

 

X

Phil Abshere

7:03

X

 

 

Don Keller

X

 

 

Mike Winokur

 

 

 

X

Kerney Bolton

 

X

 

 

Suzanne Lowell Popejoy

 

X

 

 

 

 

 

Bruce Childs

 

 

X

 

Phyllis Moore

X

 

 

 

 

 

 

 

Guests: Gene Church, Larry Desonier, George Connor, Bob Francis, all members; a non-member was requested to leave.

Gene Church expressed his concerns about the possible increase of the speed limit on San Rafael.

 

3.      MINUTES from the BOD meeting, 14 May 2008: Distributed via email. Approved

 

4.      REPORTS OF OFFICERS

a.      PRESIDENT (Sy Caudill):

(1)         San Rafael Speed bumps/speed limits – Parks and Safety will have an article in the next GRIT explaining the process the County is taking to explore the issue.

(2)         Tramway Parcel – the request for a zone request was withdrawn by the owner. George Connor and his special committee continue to work on obtaining the property as open space. This process may take another 6-12 months.  

Motion: To renew resolution that the SHHA BOD supports and endorses pursuing County acquisition of 900 Tramway Lane as open space.

Vote: Unanimous Approved                                                            2009-07-08-01 GEN
 
 

 

 

 

 


(3)         Energy Independence subject brought up at the Annual Meeting: Sy will invite Hubert Allen, a member, via a letter to present his proposal to the board.

(4)         Insurance; D&O and Umbrella: The Finance committee will come to the next board meeting with a recommendation.

(5)         Trees: views and continuing complaints. Initial planting is handled by the ACC, subsequent complaints are handled by the CSC.

(6)         Security in SH: Sandia Heights Security has stated that they will write an article for the next GRIT regarding the security stats.

(7)         Fence in office lot: The president has written a letter to Dr. Richards to consider the safety issue of the construction fence blocking views and eliminating a pedestrian path. Note: the exit from the parking lot has been rerouted.

(8)         Strategic Planning and Goals: several goals were emailed including: safety on roads, increase membership, signs, retaining walls, explosive growth of chamisa and elms, records and documentation for the office and backups, permanent ACC director paid position. It was determined that the Bylaw committee will look at the preamble and then the board can decide where to go from there.

(9)         Quarterly Reports from Chair for GRIT: The president encouraged committee chair people to write an article for the GRIT on a quarterly basis.

(10)    Committee list: Committee chairs please email Sheraz any additional volunteers to be added to their committees list. Bruce Childs and Phil Abshere will be asked to see what two committees they want to serve on.

(11)    Annual meeting date change request: Executive committee will discuss this at their next meeting.

 

b.      VICE-PRESIDENT (Andy Anderson): Nothing to report

 

c.      SECRETARY (Marsha Thole): A Code of ethics form needs to be signed by all board members. Sheraz will have them at the next board meeting so that they can be notarized.

 

d.      TREASURER / FINANCE (Ed Tull):

(1)   June Budget and Treasurer reports distributed via email.

(2)   Finance meeting minutes distributed via email.

 

5.      REPORTS OF STANDING COMMITTEES:

a.      Architectural Control Committee (Kerney Bolton):  Reports distributed via email.

 

b.      Covenant Support Committee (Pete Heinstein): Report distributed via email.

 

c.      Community Service & Membership (Kerney Bolton – Acting Chair): No report.

 

d.      Communications & Publications (Burt O’Neil): No report.

 

e.      Parks & Safety (Frances Desonier):

1)     Meeting minutes distributed via email.

2)     Crime statistics: this has already been discussed.

3)     Fire hydrants missing in Unit 18: It has been reported that some fire hydrant poles have not been installed in Unit 18. Sheraz will contact the county to get these done.

 

f.        Nomination Committee (Vacant)
           

g.      Bylaws Committee (Jim Irving): The next meeting will be held on July 24th to discuss the preamble. An invitation was made to any board member who wishes to attend.

 

Parliamentary lesson: Postpone: If a motion is on the floor and discussion is being held, you can interrupt and make a motion to move it to the next meeting or indefinitely. The person making the motion can also do it, only a majority vote is needed to postpone it.

 

6.            REPORTS OF SPECIAL COMMITTEES (George Connor): Report given at beginning of the meeting.

 

7.            UNFINISHED BUSINESS:

Action Items:

a.      BOD: Strategic planning of one or two goals for SHHA due ASAP.

b.      ACTING CHAIR/CS&MC: Submit the budgets for suspension of dues and for mileage reimbursement prior to the CS&MC obligating any funds for these two purposes. On agenda for next meeting.

c.      ED WHITTEN to keep in contact with the State Department of Transportation regarding Tramway Blvd.

 

8.            ORDER OF THE DAY:

 

9.            NEW BUSINESS:

a.   Bob Francis expressed concern over the amounts in a couple of budget items. Setting up a Parks reserve is a good suggestion. The president expressed that the board is looking at returning the benefits to the members, but will have to wait until the ACC submits its requirement for personnel assistance.

 

10.       ACTION ITEMS FOR NEXT MEETING (or as indicated):

a.      President: will address the benefits of SHHA membership in the next GRIT.

b.      Parks & Safety: A GRIT article needs to be written on speed humps on San Rafael.

c.      President: Hubert Allen, the member at the annual meeting will be invited to a board meeting to present his proposal on energy.

d.      Bylaws Committee: Work on preamble.

e.      Sheraz: reminder to chairs for quarterly GRIT articles.

f.     Sheraz: give last four months board attendance to Sy.

g.      Executive Committee: will discuss the change of date of annual meeting.

h.      All Chairpeople: Code of ethics need to be signed by committee volunteers.

i.     Sy and sheraz: will check and get back to Andy Anderson about the code of ethics origination.

j.      Sheraz: Email all BOD the Annual meeting minutes and the Town Hall meeting minutes per Sy.

k.      Sheraz: email the Goals submitted via email to the Bylaw committee.

 

11.       ANNOUNCEMENTS:

 

12.       NEXT MEETING: August 13, 2008

 

13.       ADJOURNMENT: Adjourned at 8:28pm

 

 

 

 

 

________________________________                        __________________

Sy Caudill, President                                                Date

 

 

 

 

_________________________________          __________________

Marsha Thole, Secretary                                          Date