SHHA Monthly BOD Meeting Minutes

February 13, 2008, 7 p.m.

1. CALL TO ORDER: by Sy Caudill at Sandia Heights Homeowners Association Office 2-B San Rafael NE, Albuquerque, NM.

2. ROLL CALL: (P- Present; A-Absent; E-Excused)

	P	A	E		P	A	E		P	A	E
President – Sy Caudill	X			Dick Cline	X			Phyllis Moore	X
VP– Ed Tull	X			Frances Desonier	X			Burt O’Neil			X
Secretary – Larry Desonier	X			Pete Heinstein		X		Mona Lee Schilling	X
Treasurer - Ed Whitten	X			Jim Irving			X	Marsha Thole	X
Andy Anderson	X			Don Keller		X		Steven Walsh		X
Kerney Bolton	X			Deborah Liebner	X			Mike Winokur	X
Alyson Clark	X			Suzanne Lowell Popejoy	X

3. MINUTES from the BOD meeting, 9 January 2008: Distributed via email.

Corrections? None Approved? Yes

4. REPORTS OF OFFICERS

a. PRESIDENT (Sy Caudill):

(1) Committee List: The list was approved with Phyllis Moore’s name to be added to the Community Service & Membership and Communications & Publications Committees.

(2) Results of Coffee House and Open House: The president thanked the Committee for both efforts—great job!

(3) Hiring for the front office: The president and the EC will handle the realignment of the front office personnel.

(4) Discussion on tree issue: Do we enforce the 26 foot issue? The ACC will implement the guidelines first then the CSC will take over.

(5) Getting the “blue dots” replaced: Dick Cline submitted a list of blue dots on fire hydrants that need replacement to the chair of the Parks & Safety Committee. Over 200 blue dots need replacement. Parks and Safety Chair and the president will meet with the county to seek solution.

(6) Nominations for June: Dick Cline has been writing articles for GRIT as well as sending out letters. All is going OK.

(7) Change to the bylaws on annual quorum: BLC is working on an amendment to cut the annual quorum from 40 to 20. This is a possibility under Robert’s rules. We need a quorum of members and board and both must be met. The president will have the CS&M committee look at door prizes as incentive for members to attend. The BLC chair will do an amendment to reduce the quorum to 20. This amendment will need the vote of at least 40 homeowners.

Motion: To amend the bylaws by reducing the annual quorum from 40 to 20

Seconded.

VOTE REQUEST: Unanimous Show of hands

APPROVED 2-13-08-01 GEN

(8) Outside contacts on Tramway property: A potential buyer contacted SHHA requesting a meeting. A letter will be sent to Mr. Mhoon asking for his consent to meet with the potential buyer. A meeting will not be held unless Mr. Mhoon consents.

(9) Septic Tanks: Al Toffler is working on this project. We have a briefing from the county. Al Toffler requested BOD support for an article and the board concurs.

b. VICE-PRESIDENT (Ed Tull): No report

c. SECRETARY (Larry Desonier): No report

d. TREASURER / FINANCE (Ed Whitten):

(1) Budget report will be released as a separate document.

5. REPORTS OF STANDING COMMITTEES:

a. Architectural Control Committee (Kerney Bolton): ACC emailed out the minutes which are still under review. No items of general interest. ACC requests are not excessive at this time.

b. Covenant Support Committee (Pete Heinstein): Not present

c. Community Service and Membership (Kerney Bolton – Acting Chair):

(1) Alyson Clark was the lead on the Open House. The office staff were also key. Thanks to all. People liked the contractor evaluation sheets. It was suggested that we have open houses every three months. The committee will discuss this further.

(2) The Committee is also working on a recognition banquet with details to be determined. The minutes of the last meeting were released detailing results of committee work on the recognition banquet.

d. Communications and Publications (Burt O’Neil): Not present. Can we clearly mark non-members Grits?

e. Parks and Safety (Larry Desonier):

(1) The minutes were emailed.

(2) The president and P&S chair will meet with the county on brush cutting and blue dots. The chair will schedule a meeting.

(3) The Committee did receive some nasty letters and emails regarding the area near Cedar Hill Park where cables were buried. Do covenants apply to this area?

(4) Major complaint about maintenance on Tramway Lane. The county says it is within specs. The chair is still working this issue.

f. Bylaws Committee (Marsha Thole): The last meeting went well. Jim Irving wrote an article and got it completed.

g. Nomination Committee (Dick Cline): Letters have been mailed out to residents that have received services from SHHA and articles for the GRIT have been done.

6. UNFINISHED BUSINESS:

Action Items:

a. BOD: Strategic planning of one or two goals for SHHA between now and the annual meeting.

b. Steve Walsh will have an article for the GRIT—relevance of survey.

c. The CS&MC budget for 2008 was approved by the BOD with the rest of the 2008 budget with the condition that the line items of the budget established to encourage volunteerism in the SHHA be confirmed by the BOD before funds are committed. Kerney Bolton reported that the CS&MC voted to go ahead with plans to hold a volunteer banquet in April 2008 and asked for approval to expend funds for this purpose in accordance with the condition set by the BOD. The BOD agreed to release those funds for that purpose. Funds voted for mileage reimbursement and for SHHA dues suspension will be submitted for discussion and action by the BOD at a later meeting.

d. Need to work up sign procedures and Grit article.

8. ORDER OF THE DAY:

9. NEW BUSINESS: Our representatives can each write an article for the Grit.

10. ACTION ITEMS FOR NEXT MEETING (or as indicated): Need quorum notice in the April Grit.

11. ANNOUNCEMENTS: None

12. NEXT MEETING: March 12, 2008.

13. ADJOURNMENT: 9pm

________________________________ __________________

Sy Caudill, President Date

_________________________________ __________________

Larry Desonier, Secretary Date